February 6, 2023

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7 Awesome Google Drive Features You May Not Know About

Google Drive logo.
Google

Quite a few persons acquire Google Drive for granted. You shop data files there and go get them when you will need them. But there is far more to Google Push than meets the eye. Here are some of people valuable options you could have skipped.

Locate Files With the Highly developed Search

The more information you add to Google Push, the more you have to glimpse by way of when you want just one. Fortunately, you have sophisticated search selections that make the task easier.

Connected: How to Quickly Lookup Google Generate

Enter a key phrase or phrase into the Search in Generate box at the major of the primary webpage. Then, simply click the Exhibit Lookup Solutions icon on the correct side of the research box.

You are going to see lots of selections you can use to come across your file. Choose the file sort or proprietor, use search phrases within the file or file identify, choose the spot, choose a day-modified choice, or use a single of the other fields you see.

Search options in Google Drive

Pick “Search” and then watch your effects. If you know which folder a file is in, you can also carry out a lookup immediately in a Google Push folder.

Url Instantly to Documents

A further handy Google Drive attribute is getting a direct link to your file. You can do this without the need of even opening the file. Then, preserve it to your notes for swift entry or with a collaborator.

Ideal-simply click the file and opt for “Get Connection.”

Get Link in the shortcut menu

You can then decide on “Copy Link” to spot the link on your clipboard and paste it where by you like. You can also use this box to share the hyperlink by getting into your contact’s e mail deal with.

Copy and sharing options for a Google Drive link

At the base of the window, use the Normal Accessibility part to manage who can open the file with the link. You can choose “Restricted” to only permit obtain to those people you share with or “Anyone With Link” to allow any one who clicks the connection open up the file.

General Access for a file link

Perform With Microsoft Business Documents

You never have to possess Microsoft Office environment to perform with Business office data files if you have Google Push. You may well acquire a Phrase, Excel, or PowerPoint file that you want to perspective or edit. You can open up these data files in the corresponding Google application, Docs, Sheets, or Slides.

Relevant: How to Download Information and Folders From Google Generate

In addition, you can down load Docs, Sheets, and Slides files in Microsoft Place of work formats.

To open an Office document, upload it to Google Drive like any other file. Then both double-click or suitable-simply click, move to Open up With, and select from Google Docs, Sheets, or Slides.

Open With Google Docs for a Word file

When the file opens in the corresponding app, you will see the file format retained at the best. Your modifications help you save immediately, and you can then down load the file in its authentic Office environment structure.

Word document open in Google Docs

If you have a Docs, Sheets, or Slides file that you want to export and help save in the Office environment format, this is just as quick. Open up the doc and go to the File tab. Transfer to Down load and select the structure in the pop-out menu.

Download a Google Doc in Word format

Manage File Variations

Equivalent to acquiring a link to your file devoid of opening it, you can take care of its variations. This aspect operates with PDF and Microsoft Office data files as perfectly as photos.

Right-click the file and decide on “Manage Variations.”

Manage Versions in the shortcut menu

You’ll then see a pop-up window with every version of the file, which include the present-day version.

Manage Versions window in Google Drive

As you can see at the prime of the window, older edition could be deleted just after 30 times or 100 stored variations. If you want to keep away from dropping a previous version, click the 3 dots to the ideal of it and pick “Keep Without end.”

Keep Forever in the Manage Versions window

If you have a newer model saved to your device that you want to use, pick out “Upload New Edition.” Then, browse for the file and select “Upload.”

Upload New Version button

Two far more steps you can acquire are to delete or obtain any of the variations you see. Use the a few dots to the correct of the edition to choose “Delete” or “Download.”

Download or Delete a file version

See a File’s Action, Specifics, and Description

While it might appear like this kind of a easy point, remaining ready to see the exercise and specifics for a file could possibly be accurately what you need to do. On top of that, you can just take gain of the descriptions in Google Push to insert your personal information.

Associated: How to Adjust the Proprietor of a File in Google Generate

Open the specifics sidebar 1 of these techniques:

  • Right-click on the file and decide on “View Details.”
  • Pick the file and click the Watch Information icon (smaller letter “i”) on the prime right.
  • Select the file, click on the a few dots at the best, and pick “View Facts.”

You will then see the sidebar with two tabs for Information and Exercise. With Details you can review the file style, dimension, operator, date made, and extra. With Activity, you are going to see things like when the file was uploaded or when it was edited.

Details and Activity for a file in Google Drive

To insert a description to the file, use the Details tab in the sidebar. Enter your text into the Description box at the base and hit Enter or Return. This is a superior way to distinguish among data files with identical names.

Description box for a Google Drive file

Incorporate Remarks to Information

A further easy Google Generate attribute is the capability to increase reviews to documents. This is valuable for notes for you or collaborators.

Open the file in Preview method. You can do this by picking out the file and simply click the Preview icon (eye) at the best or ideal-clicking and choosing “Preview.”

Pick out the part of the file you want to comment on and then select the Comment icon on the appropriate or at the top.

Type your comment in the box that seems and click on “Comment.”

Comment box in Google Drive

Detect you can use the @ (At) image to point out a collaborator if you like. As a reward, you have the capability to assign your comment to that particular person. Examine the Assign To box and simply click “Assign.”

Comment box to assign a note in Google Drive

Add Documents With Your Mobile Unit Camera

If you use the Google Travel mobile application, you have an further element that can make uploads uncomplicated. You can use your gadget digicam to capture a file or other item and upload it as a PDF (Android) or an graphic (Apple iphone.)

Related: How to Upload Documents and Folders to Google Travel

On Android

Open up the Android Google Travel app and tap the as well as signal to add a file. Then, select “Scan.”

New document and scan in Google Drive on Android

Tap the shutter button to scan the merchandise and then use the checkmark to preserve it. You can decide the trash can icon to recapture the scan if important. Pick out “Save.”

Checkmark and Save option for a scanned item

Opt for the spot to conserve it in just Google Generate and then faucet “Save” once again. You are going to then see your scanned file as a PDF.

Save a scan in Google Drive on Android

On Apple iphone

Open up the Apple iphone Google Travel app and tap the in addition sign to add a file. Then, pick “Use Digital camera.”

New document and Use Camera in Google Drive on iPhone

Faucet the shutter button to seize the image decide on tap “Use Photo” to upload it. You can also select “Retake” to recapture the shot if necessary.

Use Photo to save to Google Drive on iPhone

Just after a handful of times, you’ll see your image in Google Travel.

From time to time functions are clear, primarily if they’re types you use normally. But then there are other people you do not know exist and would discover tremendous beneficial. Ideally at least a person of these Google Push options is beneficial to you.